Douglas County Library System (Oregon)

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Materials and Services Standards

From the Oregon Library Association's "Standards for Oregon Public Libraries"

D.MATERIALS AND SERVICES (Revised 2006)
Materials and services are integral to the public library. These standards address quantity and currency of the book, periodical, and other collections, as well as ease of access to them.
In addition to providing collections of materials, libraries encourage and provide reference and reader’s advisory services to users of all ages. Libraries provide access to both print and online resources, with onsite public access to the Internet and instruction in its use. Libraries provide support to programs that encourage literacy and culture.

Threshold Standards

In order to meet threshold standards, each Oregon public library shall:

  • Make available to the public a library collection organized according to accepted cataloging and classification principles.
We do this.
  • Each year, evaluate 20% of the library’s materials collection, to consider for withdrawal based on criteria such as use, currency, and condition.
We evaluate approximately 50% of the library's collection each year.
  • Provide a periodical and newspaper collection for browsing of 5 print subscriptions per 1,000 served.
The number would be 540. We have 422 cataloged periodicals, and an unknown number (perhaps 100) of gift subscriptions, especially (but not exclusively) in branch libraries.
  • Provide remote access to the full-text state newspaper of record and at least one full-text online periodicals database, including all databases offered through the subsidized statewide database program.* (from the Access section of these Standards, revised in 2004)

No one knows what the "full-text state newspaper of record" is. We do provide online full-text databases through the statewide database program, as well as additional databases.
  • Provide access to Oregon virtual reference services and recommend web based resources to satisfy local informational needs.
We do this.
  • Provide Interlibrary Loan service either free of charge or for recovery of direct costs.
We charge a $3 fee for each ILL request.
  • Provide regular free summer reading and regular story time programs for youth.
We do this.
  • Invite patrons to provide written feedback on library services and collections (i.e. suggestion box).
Suggestions can be made through our web site.

Adequate Standards

In order to meet adequate standards, Oregon public libraries shall meet threshold standards and in addition:

  • Each year, evaluate 25% of the library’s materials collection, to consider for withdrawal based on criteria such as use, currency, and condition.
We evaluate approximately 50% of the library's collection each year.
  • Provide free educational or cultural programs for adults.
We provide programs occasionally.

Excellent Standards

In order to meet excellent standards, Oregon public libraries shall meet adequate standards and in addition:

  • Each year, evaluate 33% of the library’s materials collection, to consider for withdrawal based on criteria such as use, currency, and condition.
We evaluate approximately 50% of the library's collection each year.
  • Provide regular free programs serving informational, recreational, cultural, and educational needs to library users of all ages.
We provide programs occasionally for all ages.
  • Survey patron satisfaction with services and collections on an annual basis.
We have not done annual surveys.

Quantitative Standards

A public library should collect in a variety of media to meet the community’s needs. Audiovisuals and other media should be a percentage of the materials budget as determined by community need, the library’s service goals, and costs and availability of materials in a rapidly changing industry.
Number of holdings in the Library’s total collection

Population served*
Threshold Adequate Excellent
0 - 49,999 Materials count
of 5,000 or 2 items/capita, whichever is greater.
Materials count of 10,000 or 3 items/capita, whichever is greater.
Materials count of 20,000 or 4 items/capita, whichever is greater.
50,000+
Materials collection of 2 items/capita.
Materials collection of 150,000 or 2.5 items/capita, whichever is greater.

Materials collection of 200,000 or 3 items/capita, whichever is greater.
 Douglas County Population 107,690, materials 245,719
 215,380  269,225  323,070


*For service population, use the figure determined annually for each public library by the Oregon State Library.
Use the ALA/PLA Public Library Data Service Statistical Report definition for physical materials: Holdings will be defined as the number of print and non print cataloged and uncataloged items (NOT number of titles). Do not include periodicals.